What Talos does - and why it matters
Most software lists features. Talos organises them around the way an F&B operation actually runs. Eighteen modules. Three operational layers. Every one of them built to remove a specific friction your team faces every day - from the first recipe to the final margin report.
The heart of the platform
Dashboard: Overview & alerts
Your operation at a glance. The Talos Dashboard gives F&B directors and operations managers a live overview of what matters — cost alerts, recipe activity, menu status, and operational flags - without having to dig through reports. If something needs attention, the Dashboard surfaces it before it becomes a problem.
Recipes: Create & edit
Every standardised recipe in Talos starts with a structured foundation - ingredients, quantities, units, preparation steps, allergen declarations, nutritional information, equipment requirements, and HACCP control points, all in one place. No attachments. No separate documents. No version drift between kitchens. When a recipe is built in Talos, it is built once - and available consistently across every outlet that needs it.
Ingredients: Ingredients database
The ingredient database is the engine behind every cost calculation in Talos. Every ingredient carries a live unit cost, yield values, allergen flags, and unit conversion data. When a supplier price changes, it changes here - and every recipe that uses that ingredient updates automatically. One source of truth. No manual reconciliation.
Menus: Planning & budget
Planning a menu across multiple days, formats, and budget constraints is one of the most time-consuming tasks in F&B operations. Talos handles it with multi-day menu planning across A La Carte and Buffet modes, with built-in budget tracking so you know what your menu costs before you commit to it - not after it has gone to print.
Packages: Catering packages
For catering operations, the proposal is part of the product. Talos lets you combine recipes into fully costed catering packages and generate professional PDF proposals for clients - complete with auto-calculated costs, so every quote you send is accurate from the moment it leaves your hands.
Reverse Menu: Search by criteria
Instead of building a menu and then checking whether it fits your cost target, Reverse Menu lets you work backwards. Set your criteria — cost ceiling, dietary requirements, category mix — and Talos surfaces the recipes that qualify. A faster, smarter starting point for menu planning under budget pressure.
From kitchen to warehouse
Mise en Place: Preparation list
Talos auto-generates preparation lists directly from your planned menus. Every list reflects your actual recipe quantities and yield values - not a manual estimate. Your kitchen team starts each service with a clear, data-backed prep plan rather than a handwritten note or a best guess.
Shopping: Shopping list & history
Auto-generated shopping lists built from your menus and current stock levels - with history snapshots so you can compare purchase volumes across periods. Less over-ordering. Less under-ordering. A purchasing process that starts from data, not instinct.
Warehouse: Stock & Invoice OCR
Stock in, stock out, remaining inventory - tracked in real time. Talos includes invoice OCR scanning for automatic document entry, eliminating the manual data entry step that costs your team hours every week. Know what you have, what you have used, and what you need to order - without leaving the platform.
Food Cost: Tracking & waste
Talos tracks food cost percentage against sales by recipe, by category, and by outlet. Theoretical cost - what your recipes say it should cost - is compared automatically against actual cost, giving you the variance data you need to act before the P&L is impacted. Waste tracking is built in, closing the loop between what was produced and what was sold.
Digital Menus: QR client menus
Present your menus where your guests are - on their phones. Talos lets you create digital menus accessible via QR code, with allergen filtering and mobile-friendly presentation built in. Update a recipe in Talos and your digital menu updates with it. No reprinting. No version lag. No allergen risk from outdated information.
Production: Production calendar
Scheduling kitchen tasks across multiple days and multiple sites requires more than a whiteboard. Talos provides a production calendar for planning and tracking kitchen tasks - giving operations managers visibility across the entire production schedule, and giving kitchen teams clarity on what needs to happen and when.
Data-driven decisions
Reports: Dashboards & trends
Profits, margins, cost trends, ingredient forecasting, analysis by category and by client - all in one reporting layer. The Reports module gives every stakeholder - chef, operations manager, F&B director - the view they need, at the level they need it. No month-end scramble. No manual aggregation. The numbers are there when you need them.
Engineering: Boston Matrix
Not every dish on your menu deserves equal attention - or equal space. Talos applies Boston Matrix analysis to your menu, classifying every item as a Star, Ploughhorse, Puzzle, or Dog based on popularity and profitability. The result is a clear, data-backed picture of which dishes are driving your margins and which are quietly costing you.
Scenarios: What-If & Monte Carlo
What happens to your food cost if a key ingredient increases in price? What is the margin impact across your top twenty dishes? Talos answers these questions before they become problems, using What-If analysis and Monte Carlo simulation across thousands of scenarios. Plan for price volatility. Model your response before it arrives.
Labor Cost: Labor costing
Food cost and labor cost - the two largest controllable costs in any F&B operation — need to be managed together. The Labor Cost module calculates labor cost per plate, tracks it alongside food cost, and gives you a complete picture of what each dish actually costs to produce when the full operational cost is accounted for.
AI Copilot: AI powered tools
Import recipes from text or images, get intelligent menu suggestions, and find smart ingredient substitutions - all powered by AI. The Talos AI Copilot reduces the time it takes to build, adapt, and optimise your recipe library. Whether you are onboarding an existing recipe archive or responding to a supply chain disruption, the Copilot gives you a faster, smarter starting point.
Import/Export: Excel & PDF
Talos connects to the formats your operation already uses. Import existing recipe data from Excel. Export recipe cards, costing reports, and client proposals as professionally formatted PDFs. Three template options ensure that whatever leaves the platform - whether for internal use or client-facing presentation - looks the part.